Users of previous versions of the CHAX® software, will marvel at the improvements of both usability and functionality of the CHAX® Version 8.0. Such as an improved user interface, and multi-user capability, even on networks. An introduction to some of the new features is available at check-by-phone software.

What is the current version and build of the CHAX® software?

View the current version and build of the CHAX® software.

I have an old version of the software how do I update it to the current version?

To upgrade to CHAX® Version 8.0 from an earlier CHAX® Version 8.0 Build, contact Customer Service This e-mail address is being protected from spambots. You need JavaScript enabled to view it. . You will receive download instructions by return email. The upgrade requires the serial number displayed on your CD, invoice or software/license agreement, to be installed onto your system

Order an upgrade from early versions of CHAX from our online store.

What are the default username and password for the CHAX® software ?

The default username for the CHAX® software is Admin, and the password is Masteradmin (Note: The user name and password are not case sensitive).

What does an individual CHAX® check sheet look like?

Each check sheet has three different portions, and each portion is perforated. The top portion would be the conformation of the check, that the merchant would send back to their customer. The middle portion is the actual check, the merchant would take to the bank to deposit. The lower portion would be the file copy of the conformation that the merchant would keep for their own records (Click the link for a sample check).

How do I enter a new payee (my company's) information?

After you have initially logged into the system, click on the payee button in your toolbar. Next, click on the 'Add New' button. This will now take you to the field where you can enter your company's information starting with your company's name. Then tab and enter your company's address, and tab once more to enter the company phone number. After, you have entered your company's phone number, click on the 'Complete Update/Add' button. You will now see your company added to the list of company's available to be selected as a payee. Now, click on exit, and you will see a program box appear, that states: “Do you want to make (your company) the new default payee”. Select yes to make the company just entered the default payee otherwise select no. You will now be taken back to the "Enter Check Information" screen.

Where do I add a new user, change a password, or select rights for a user ?

To add a new user, password and/or select rights for a new/existing user, log into the CHAX® software, which will then take you to the "Enter Check Information" screen. Then click on the 'Maintain Password' button on the toolbar. This will now take you to the 'Security Permissions' screen. Now, click on the 'Add New User' button. Next, enter the User ID for the new user, then hit tab and enter the new users name. Once you have done this, click on the 'Continue' button. Now, enter the users password and then hit tab and re-enter the password. To the right of that field you will you see the 'Permission List'. Click in each box, you would like the user to have the rights to. If, you select "Supervisory" the user will have the all rights to the software and you will not need to select each of the other boxes.

If, you would like to change the password for an existing user, click on the 'Maintain Password' button on the toolbar. This will now take you to the 'Security Permissions' screen. Left click on the user from the list of users under the 'Supervisory Function' field. Then, click on the 'Update User' button. Now enter the new password for the user and then hit tab and re-enter the password. Next, click on the 'Complete Update' button and you have now changed the password for that user.

Why do I have to enter a check number before I enter my check information?

Before, you enter the check information for a check or select a payer, you will notice that a dialog box will appear stating that you must enter a check number before you are able to enter check information or select a payer. This is a new feature for the software, created to add additional security to the software. Due, to the fact, that users reported incidents that they forgot to enter a check number for a check and in turn had their checks returned from the bank.

When entering names to search for previous Payers the search goes to end of list immediately.

The names entry is case sensitive. Enter starting with capital letter

How frequently should I back up my CHAX® system files?

This varies, depending on how often you use the software. However, we recommend at least once a week, especially before you make any significant system or network changes.

What is ACH? (Automated Clearing House)

The Automated Clearing House or ACH is a network is a secure and efficient nationwide electronic funds transfer system that connects all U.S. Banks. The ACH networks acts as a central hub for all EFT (Electronic Funds Transfer) transactions thoughout the U.S. ACH transactions are processed in large batches for both credit and debit transactions. The ACH network is ruled and governed by the Federal Reserve and NACHA (National Automated Clearing House Association).

What are examples of ACH transactions?

Examples include:
Direct Deposit of payroll
Social Security
Tax refunds
Direct Payment of consumer bills such as mortgages, loans, utility bills and insurance premiums
Business-to-Business payments
E-commerce payments
Federal, state and local tax payments
It must be clear that it is very important to receive pre-authorization from the account holder before completing an ACH transaction, in accordance with the rules and regulations of ACH. Financial institutions will not be able to simply issue the transactions without this prior authorization.

What are the ACH Terms and Definitions?

Any individual, corporation or other entity that initiates entries into the Automated Clearing House Network

Originating Depository Financial Institution (ODFI)
A participating financial institution that originates ACH entries at the request of and by (ODFI) agreement with it's customers. ODFI's must abide by the provisions of the NACHA Operating Rules and Guidelines

Receiving Depository Financial Institution
Any financial institution qualified to receive ACH entries that agrees to abide by the NACHA Operating Rules and Guidelines

An individual, corporation or other entity who has authorized an Originator to initiate a credit or debit entry to a transaction account held at an RDFI.

Are drafting checks legal?

The answer is yes. The pre-authorized or "Draft Checks" are legal under the Uniform Commercial Code.

Uniform Commercial Code

Title 1: 
Section 1-201 (39) Signed includes any symbol executed or adopted by a party with present intention to authenticate a writing...

Title 3 - Commercial Paper: 
Section 3-401 (1) Any writing to be a negotiable instrument within this title must (a) be signed by the maker or drawer; ...

Section 3-401 (2) A signature is made by the use of any name, including any trade or assumed name, upon an instrument, or by word or mark used in lieu of a written signature.

Section 3-403 (1) A signature may be made by an authorized agent or other representative... No particular form of appointment is necessary to establish such authority...

end faq


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